2024 Sessions
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WEDNESDAY
9:00 AM – 9:45 AM
Rate your rooms – Comparing classrooms with the Learning Space Rating system
Room 111 (Elle/Burlingham)
Dan Case, Carroll College
Talking about space requirements for students, active learning environments and how to rate your classrooms to request upgrades.
Unifying Student & Faculty Productivity Platforms
Room 114 (Trysting Tree)
Amy McLaughlin, Oregon State University, Mike Akey, Oregon State University, Carolyn Rothwell, Oregon State University
Productivity platforms (email, word processing, presentations, messaging, etc.) are a foundational tool set for student and faculty interaction. For OSU students, faculty and staff, the experience was inconsistent and spread across multiple platforms. In 2023 we consolidated onto a single productivity platform leveraging an email migration to unify the experience for all members of our OSU community. Was there drama? Yes! Challenges? Yes! Opportunities? Yes! Join us to learn from our journey through an organizational and technical transformation.
Virtual Reality: One Year in Retrospect
Room 115 (Willamette Room)
Jo Ann Arinder, University of Oregon
For an entire COVID school year, I supported students in VR. Hear what went right, what went wrong, and what would work better next time. Then take a turn in a Quest 2 VR HMD and decide for yourself.
10:00 AM – 10:45 AM
The future of configuration and AV control: Atlona Cloud Configuration
Room 111 (Elle/Burlingham)
Jason Parson, Atlona
Atlona Cloud is an online configuration and management platform for the AT-VKP-8E. Use it’s intuitive interface to define the label, icon, and LED behavior for each button as well as macros for controlling room technology. The embedded file management system can be use to organize projects and share them with colleagues.
An Evolving Software Procurement Process: Assessing Accessibility in Software Purchases
Room 114 (Trysting Tree)
Ana Thompson, University of Washington Bothell
How do you process software requests purchases? What are your organization policies? As part of our new UWFT (University of Washington Financial Transformation) process and the launch of Workday® Finance in summer 2023, we redesigned our software request procurement process. In this presentation, I’ll share the basic overarching methodologies and policies that govern our software purchase requests and my work in accessibility assessments at the UW Bothell campus.
Unveiling the Secrets of Integrations
Room 115 (Willamette Room)
Tasha Biesinger, Oregon State University, David Rios, Oregon State University
We will share our process for vetting and testing LTI 1.3 integrations for our LMS (Canvas), including how we uncover integration steps/permissions that are required vs desired by the vendor.
11:00 AM – 11:45 AM
AV over IP and Control: Leverage Existing Infrastructure to Deliver Content Campus-Wide
Room 111 (Elle/Burlingham)
Joseph Frotton, Extron
As educational institutions continue to innovate, audiovisual technology remains a core pillar for enhancing next-generation learning spaces and yielding positive outcomes for both faculty and students. This session will explore the new realm of AV over IP technology and how you can optimize your network to distribute audiovisual content to every corner of your campus. We will learn how to distribute AV over IP in active learning classrooms with multiple displays. Discover the role of encoders, decoders, and IP switches. Learn considerations for delivering professional quality audio with the AES67 standard and visually lossless video at high resolutions and ultra-low latency. We will also dive into AV and network infrastructure concepts such as compression, bandwidth requirements, codecs, and network switch protocols. Lastly, this session will discuss the benefits of incorporating AV control and distributed audio into the world of AV over IP. Explore how centralized AV control systems can elevate the overall learning experience, making it more dynamic and interactive.
Breaking Barriers: How to Increase the Representation and Retention of Women in Technology
Room 114 (Trysting Tree)
Kristina Case, Oregon State University, Marjorie McLagan, Oregon State University, Weiwei Zhang, Oregon State University, Carolyn Rothwell, Oregon State University
Despite the growing demand for tech talent, women remain underrepresented and undervalued in the technology industry. This session will explore the challenges and opportunities for women in tech, and share best practices and strategies to attract, support, and retain more women in technical roles.
Visual Instructor Presence in Lecture Videos: Is Cognitive Load a Concern?
Room 115 (Willamette Room)
Tianhong Shi, Oregon State University, Dana Simionescu, Oregon State University, Jana King, Oregon State University
We will share new optional practices of promoting instructor presence in lecture videos, and the research behind the support for such new practices.
1:00 PM – 1:45 PM
Grizzflex & Vaddio: A Winning Combination for Oakland
Room 111 (Elle/Burlingham)
Doug McCartney, Oakland University, Abbi Terich, Legrand
Oakland University, Rochester Michigan has developed a successful partnership with Legrand Vaddio in the development of the new campus standard for virtual learning on campus, called: “Grizzflex”. We will discuss the need, the scalability and the anticipation of adding more Grizzflex rooms to the campus.
Revitalizing Classroom Technology Support
Room 114 (Trysting Tree)
Cass Hall, University of Idaho, Jake Robillard, University of Idaho, Ryan Lien, University of Idaho
Join us to learn about our story about how we flipped our approach to classroom technology support. We’ll share the many changes we’ve made to how we support classrooms including: part-time and work-study first responders, welcome emails, newsletters, knowledge base articles, lectern “enhancements”, 360 tours, instructional videos, feedback, and training. The session will wrap up with participants sharing their approaches/ideas so that we can learn from the crowd.
Five Year Forecast
Room 115 (Willamette Room)
AV SuperFriends
Join the AV SuperFriends as they look in the far-flung future and prognosticate about upcoming technologies you’ll be implementing, trends you should be watching, the challenges that will become your biggest support headaches, and what you can do right now to prepare. These predictions aren’t just pie-in-the-sky, marketing buzzwords, but real-world applications of tools and technology that you will be using in the future. We won’t just review what’s coming this year and next year, but WAAAAAY out there.
2:00 PM – 2:45 PM
Designing with USB
Room 111 (Elle/Burlingham)
David Lockett, Crestron
Modern learning spaces require integration with USB devices. From hybrid classrooms to lecture capture, this course is designed to provide you with the knowledge needed to successfully design AV systems with USB devices. Learn how USB works today, and how it’s evolving for the future.
Lightning Round 1
Room 114 (Trysting Tree)
– UDL for AV/IT, Jo Ann Arinder, University of Oregon, Adam Pritt, University of Oregon
– Super Charge Zoom & Teams Collaboration with Neat, Brad Pepper, Neat
– Revitalizing Legacy Tech: Transforming Your Classroom For Hybrid Learning, Gabrialla Cockerell, Seattle Pacific University, Karen Park, Seattle Pacific University, John Robertson, Seattle Pacific University
Defining Metrics of Successful AV in Learning Spaces
Room 115 (Willamette Room)
AV SuperFriends
Over the last three years, almost every university has dramatically expanded the quantity and revised the design of AV-enabled learning spaces, but was that expansion of presentation and conferencing technologies successful? This session will explore the methodology and process of how to develop your own metrics at your institution. This session will not focus on how to build AV-enabled learning spaces, but rather why we build those spaces and how to evaluate the AV in them.
THURSDAY
9:00 AM – 9:45 AM
Implementing AV over IP, and other scary things – a case study
Room 111 (Elle/Burlingham)
Jim Wellings, Utah State University
Utah State University leapt from the precipice and landed neck deep in AV over IP, now designing and building most campus spaces using AVoIP instead of traditional AV gear. What doesn’t kill you might make you stronger, but at the very least it’s a great teaching tool. We will share insights, experiences, hard lessons, and positive results from our last 5 years of transitioning AV to the network, and shine a light on the scary stuff.
We live stream 4,536 hours of video on YouTube every week. Ask me how!
Room 114 (Trysting Tree)
Raul Burriel, Oregon State University, Chris White, Oregon State University
Oregon State University operates dozens of live streaming web cams across campus, the state of Oregon, and the entire nation, providing real time information pertaining to research and infrastructure projects. OSU’s University Information & Technology’s Academic Technologies collaborates with University Housing and Dining Services to set up and deploy the cameras, routing the video to YouTube for public – and sometimes private – viewing. We will review the infrastructure, equipment, and software necessary to provide such a service at scale.
Using AI@Work: A hands-on exploration of generative AI
Room 115 (Willamette Room)
Cub Kahn, Oregon State University
Do you consider yourself beginning-to-intermediate level in terms of experience with generative AI tools such as ChatGPT and Bing Chat/Microsoft Copilot? If so, this session will provide an opportunity to learn while you practice with some free AI tools, and to share ideas about how generative AI can support your work as well as enhancing teaching and learning. You’ll also be introduced to AI resources developed by OSU Ecampus and the OSU Center for Teaching and Learning. Bring a laptop or mobile device since this will be a hands-on session.
10:00 AM – 10:45 AM
Where AV Meets USB
Room 111 (Elle/Burlingham)
Jason Parson, Atlona
This class will take a look at the USB standards and integration requirements. The new USB-C and USB-3 formats will be highlighted. USB integration with traditional audiovisual systems, USB host switching, USB extension and troubleshooting will be featured.
When is Good Enough Good Enough? (Hint: it’s not as often as you think…)
Room 114 (Trysting Tree)
Eric J. Gleske, Oregon State University
With a focus on sound – the medium on which we rely most for sharing information – we reawaken the understanding of the connection between sound quality and the value of information content. By exploring best practices for ensuring high-quality audio capture, a brief overview of some common tech and tips for working with non-technical folks to ensure their success, we find ideas to mitigate common errors in managing audio technologies and recordings to improve content accessibility.
Building Immersive Classrooms to Increase Student Engagement and Drive Enrollment
Room 115 (Willamette Room)
Jimmie Singleton, AVI-SPL LLC
Colleges and universities across the nation are facing a decrease in enrollment and lower student engagement in the classroom. Students crave more out of their learning environments, and technology plays a vital role. Whether through a VR headset, a projection mapped room, or virtual production, immersive environments take students beyond the physical classroom and push for further learning exploration. Join this session with with AVI-SPL’s Business Development Manager, Jimmie Singleton, to learn how to successfully build and support immersive classroom environments that help drive student engagement and increase enrollment.
11:00 AM – 11:45 AM
A Central Media Asset Management Tool for the Campus
Room 111 (Elle/Burlingham)
Todd Stabley, Duke University
With the proliferation of digital content creation tools, the rise of university communication teams distributed among schools and departments, and the emergence of professional production teams integrated into IT, the body of digital media assets many universities have been accumulating has been growing exponentially. To help protect Duke’s investment in these resources, Duke’s Media Technologies team has been working to centralize our approach to media asset management through a service called dMAD (Duke Media Asset Depot), which currently contains nearly 4 million image and video files. Some of the benefits we’ve seen since launching the project in early 2023 have included discoverability of previously inaccessible materials, increased sharing and collaboration, and better communication of best practices for things like file organization, naming, and metadata. In this session we’ll talk about how we defined requirements for the project (for instance, one requirement was that it work on-prem with our existing NAS storage), and how we positioned this service among existing tools and built support from key partners such as Duke’s central communications office. We’ll discuss tools we evaluated and our comparison process, how our current provider, MediaBeacon, works along with its strengths and limitations, and share our roadmap for the future as well as integrations with other campus tools.
Developing Institutional Audiovisual Standards
Room 114 (Trysting Tree)
Mike Pedersen, Iowa State University
This session will be about developing a comprehensive set of internal audiovisual standards for an enterprise. This session will start by briefly outlining many of the benefits an organization would receive from internal standards. We will then review the relevant industry standards that exist and their scope and application. It will then move on to describe various types of internal standards that can be built around the industry standards such as general institutional standards, infrastructure standards, control system standards, and contractor standards.
Supporting Teaching and Learning in the Round Spaces
Room 115 (Willamette Room)
Jon Louis Dorbolo, Oregon State University, Marc Cholewczynski, Oregon State University, Israel Fletes, University of California Riverside, Lynne L. Hindman, Oregon State University, Kim DeBacco, University of California Los Angeles
This presentation addresses issues of supporting the Teaching and Learning in the Round classroom, both technical and educational. University of California Riverside and Oregon State University are early adopters of the Teaching and Learning in the Round classroom designs in which learners are seated in concentric circles around the central presentation space. Each of these institutions has a singular approach to this genre of learning space requiring unique support needs for faculty and students. The presenters have been collaborating to develop an international consortium to raise the knowledge base about Learning in the Round. Together we bring generalized lessons about these innovative learning spaces.
1:00 PM – 1:45 PM
Unleash the Future
Room 111 (Elle/Burlingham)
Michael Hooper, Biamp, Richard Mitchel, Biamp
Supercharge your classroom with mind-blowing AI. Use advanced AI technology to transform classroom acoustics.
Good Bones: The Value of Core Facility Infrastructure for Successful AV Installations
Room 114 (Trysting Tree)
Mike Pedersen, Iowa State University
Having the right facilities infrastructure to support your audiovisual systems installations can make all the difference in project success. In this session we will discuss critical infrastructure for audiovisual installations including power, raceways, back boxes, backer boards, and more. We will share tips on how to build relationships with your facility management staff as well as outside consultants and general contractors.
Unleashing power of classroom capture
Room 115 (Willamette Room)
Dave Vida, Epiphan Video, Andrew Piper, Panopto
Sharing the secrets on how to empower your faculty, students, and staff with a unified AV solution from the experts at Epiphan Video and Panopto.
2:00 PM – 2:45 PM
Data-Driven AV Support: What Comes Next?
Room 111 (Elle/Burlingham)
Jared Mukai, Pepperdine University, Nick Maniglia, Pepperdine University
At NWMET 2022, Pepperdine University’s Audio-Visual Technologies (AVT) team shared actionable and sustainable data-driven methods to tackle the ongoing divide between perception and reality with respect to reliable classroom technology. This time around, come learn how Pepperdine AVT utilizes years of collected data to identify, monitor, and attack root issues to systematically improve the classroom technology experience.
Earn a Valued Seat at Campus Project’s Table
Room 114 (Trysting Tree)
Don De Mello, Oregon State University, Josh Hamon, Stantec, Robert Durbin, Kramer AV
Whether cookie cutter or cutting edge, collaborating is essential to delivering supportable, enterprise level AV systems. Learn from OSU AV, OSU Capital Projects and others about their past and current relationship. How they get and keep a seat at the table of every campus project.
Lightning Round 2
Room 115 (Willamette Room)
– Cohesive Course Design Using A Deck of Cards, Qin Li, University of Utah, Jon Thomas, University of Utah, Holly K. Johnson, University of Utah
– HyFlex Voices: Affordances in Audio, Jo Ann Arinder, University of Oregon, Adam Pritt, University of Oregon
– Create, Engage, Share … Prompt? Langara College’s Digital Media Creator workshops, Julian Prior, Langara College
3:00 PM – 3:45 PM
We are heading into a new era of learning. Is your technology ready to meet the demands?
Room 111 (Elle/Burlingham)
Todd Teachenor, Sharp, Matt Griesert, Sharp
Sharp helps schools and universities stay ahead of the curve when it comes to supporting their spaces with the latest technology. In this session you will gain new perspective on the ways digital technology can elevate learning environments, empowering students and staff to have success in the classroom and across the campus.
Zoom Spaces Experience Tour
Room 114 (Trysting Tree)
Debbie McFarland, Zoom, Danny Mariscal, Zoom, Felipe Henao, Zoom
A live and interactive experience that will give you a dynamic view into the day in the life of a hybrid student, faculty member, or employee — we’ll showcase all the latest and greatest solutions across the Zoom platform that are designed to make hybrid teaching, learning, and working seamless and frictionless for your institution.
Top 10 Things to Avoid in Your Next AV Project
Room 115 (Willamette Room)
AV SuperFriends
Each new AV project is not only an opportunity to improve your learning spaces with increased usability, streamlined operations, and new technologies, but a chance to make all sorts of terrible, system-threatening mistakes. Join the AV SuperFriends as we review our Top 10 items you need to avoid doing in order to ensure your AV systems are supportable, scalable, and sustainable for the long term. We’ll explain why each is a bad idea and what alternatives you should be using instead. We guarantee you’re making at least one of these mistakes right now!